About Plenty

Plenty is looking for a world-class executive assistant to support our SVP Strategy (who is also our general General Counsel) and our SVP People & Culture.

Whether it’s Board meetings, interfacing with investors and key strategic partners, tracking and implementing the Company objectives, or high-profile external press, this role will help ensure the Executive Team is always prepared and ready to drive towards the best outcomes for the Company. This role is not only an amazing opportunity, but it also requires a strong connection to Company mission and value, as well as a presence in the office five days per week. Expectations of this role are very high, so we’re looking for someone who enjoys being “on-call” and ready to execute, even when not in the office.

Type of Role

Full-Time, Onsite

1. Manage the day-to-day - Manage the calendars of our SVP Strategy / GC and SVP People; schedule and coordinate a high volume of meetings with internal and external constituents as well as a high volume of travel by SVP Strategy. This includes but is not limited to:
   • Coordinate & optimize calendars - Keep the SVP Strategy / GC and SVP People on-time for meetings, organize and prepare for meetings, including gathering documents and attending to logistics of meetings; ensure both are where they need to be and have what they need
   • Plan & manage travel - Book travel arrangements and other related logistics for efficient travel within company expense policy
   • Setup, lead, & document department meetings - Handle on-site meeting logistics and provide meeting support as needed (e.g. reserve rooms, greet guests, ensure A/V equipment is in working order and presentations are properly loaded)
   • Manage expense Reports - Complete and submit expense reports in a timely and accurate manner
   • Communicate on the executive’s behalf - Draft, review and send communications on behalf of the executives you are supporting
     
     
2. Strategic Coordination
   
   • Work closely and effectively with the SVP Strategy plus the CEO’s Chief of Staff and Executive Assistant to manage overall Company calendar and meeting flow. This will involve being proactive in looking around corners to spot upcoming conflicts and bottlenecks across the entire executive team, and proactively identify solutions and efficiencies
   • Assist with preparation for Board meetings, executive offsites, investor meetings, and strategic business reviews across all levels of the organization. This will require thought partnership, proactivity, excellent communication and analytical skills, and an end-to-end understanding of the business to enable planning and preparation for executive, Board, and investor audiences
   • This role is expected to have significant growth potential and a pathway to further advancement within the Strategy team and broader business
     
     
3. Plan, execute, and host - Support the SVP Strategy / GC and SVP People in maintaining important relationships, visits, and meetings to achieve business goals. This includes by is not limited to:
   
   • Research & make recommendations - Develop informed suggestions or solutions for the executive’s needs or requests
   • Orchestrate external meetings & visits - Coordinate off-site meetings including researching and booking venues, negotiating pricing, ensuring A/V and logistics are set up, and schedule catering
   • Coordinate important events - Support travel and event coordination, welcome visitors or guests, provide hospitality and recommendations, etc.
   • Represent executives professionally - Maintain professional composure and behavior that reflects Plenty and the executive
     
     
4. Preparation of materials for meetings - Develop presentations, templates, graphics, and spreadsheets at the highest level; proofread, and edit presentations as needed.
   
   • Proofread, format, and edit documents - Focused on accuracy, completeness, and compliance with Company standards
   • Prepare materials, and create decks - Creating, formatting, delivering, and potentially presenting client presentations and proposals for strategic leadership engagements such as monthly senior leadership and quarterly Board of Directors meetings
5. Manage projects and optimize systems - Support successful execution of various projects while developing and improving systems for doing so over time. This includes but is not limited to:
   • Create systems/build processes to drive efficiency - Constantly look for ways to make daily tasks and ongoing operations more streamlined
   • Proactively address gaps or capitalize on opportunities - Maintain high situational awareness to fulfill project or executive needs, proactively solve problems, etc.
   • Develop & improve internal systems with partners - Work with other internal collaborators to continuously improve how things are done to create greater leverage for supported executives
   • Support other EAs in providing always-on coverage - Work closely with the Executive Assistant team and ensure all executives have support coverage if/when needed

Project Management - opportunity to take ownership of strategically significant projects within the business on an as needed basis, overseeing conception through to implementation.